Build your Response Rate Strategy and Interventions

Survey participation is at its highest when teachers and school leaders know about the purpose of the Insight survey, the timeline of the survey, and how teacher feedback will be reported back and used for improving school culture. Consider utilizing the strategies below to increase response rates:

  • Designate a specific time for teachers to complete the survey in person during a professional development session, all staff gathering or department meeting.
  • Ask a central leader to send a message to all teachers and leaders communicating the importance of the Insight survey and how results have been and/or will be used to improve school culture. Sample messages linked here [AD1] .
  • Follow up with principals who are at risk of not receiving reports daily until the survey window closes. Sample messages linked here [AD2] .
  • Set a goal for response rates and offer an incentive, like a school-wide breakfast or teacher dress down day, for each school when their response rate hits the desired benchmark.

 

 

 

 

Subject: Insight response rate for SCHOOL NAME – RESPONSE RATE [AD3]

 

Not eligible (<4 recipients)

SCHOOL NAME is participating in Insight. The response rate at SCHOOL NAME is RESPONSE RATE . Because your school has fewer than four teacher survey recipients,   it does not meet the minimum requirement for a school-level report. However, teacher responses will   be included in the full   organizational   reports, so please encourage teachers to participate.

 

No responses received

SCHOOL NAME is participating in Insight and has not received any responses to the survey . Please ask teachers to check their e-mail inboxes as well as spam and clutter folders for the email invitation that contains their unique link to complete the survey. If teachers can not locate the email invite, reach out to insightsurvey@tntp.org

 

Not receiving a report (<40% or <4 responses)

SCHOOL NAME is participating in Insight. The response rate at SCHOOL NAME is RESPONSE RATE . Schools must achieve 40% participation and have at least four teachers respond to be eligible to receive a school report. Please encourage teachers to respond to the survey. If teachers can not locate the email invitation with their unique survey link, ask them to reach out to insightsurvey@tntp.org

 

Between 40% and 80%

SCHOOL NAME is participating in Insight. The response rate for SCHOOL NAME is RESPONSE RATE . Your school has met the benchmark to receive a report. Continue to encourage teachers to respond to the survey so that all voices are represented. If teachers can not locate the email invitation with their unique survey link, ask them to reach out to insightsurvey@tntp.org

 

Over 80%

SCHOOL NAME is participating in Insight. The response rate for SCHOOL NAME is RESPONSE RATE . Your school has met the benchmark to receive a report. Thanks for all your work to encourage participation across your school! Continue to encourage teachers to respond to the survey so that all voices are represented. If teachers can’t locate the email invitation with their unique survey link, ask them to reach out to insightsurvey@tntp.org

 

100%

Congratulations! SCHOOL NAME has achieved 100% participation on the Insight survey . Consider sharing this news with your teachers and thanking them for their participation. Thanks for all your efforts to encourage participation!

 

 


[AD1] If can’t link from text, find to have a symbol to link to a doc.

[AD2] If can’t link from text, find to have a symbol to link to a doc.

[AD3] For all emails

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